Privacy Policy

Applicable to: https://eoha-asm2026.eu

1. Data Controller
Horizcience S.L. (CIF B88113709)
C/ Gran Vía, 6, 4th floor, 28013 Madrid, Spain
projects@horizcience.com

2. Purpose of Processing
Personal data collected through the registration form will be used exclusively for the administrative and financial management of the EOHA-ASM 2026 Congress.

3. Legal Basis
Processing is carried out pursuant to Article 6(1)(b) GDPR, as it is necessary for the performance of a contract and the management of participation in the congress. Additional processing required to comply with legal obligations is based on Article 6(1)(c) GDPR.

4. Categories of Data Collected
The registration form may collect identification, contact, and billing information necessary for participation in the event. Only data strictly required for these purposes will be processed.

5. Data Retention
Personal data will be retained only for the period necessary to manage the event and to comply with applicable legal and accounting obligations. After this period, data will be deleted or anonymized.

6. Data Sharing
Personal data will not be shared with third parties except when required by law or when strictly necessary for the organization and management of the congress (for example, providers involved in congress logistics or payment processing). All third parties will act under appropriate data processing agreements.

7. International Transfers
No international transfers of personal data are planned. If such transfers become necessary, appropriate safeguards will be implemented in accordance with GDPR requirements.

8. Rights of Data Subjects
Participants may exercise the following rights under the GDPR:

• Right of access
• Right to rectification
• Right to erasure
• Right to restriction of processing
• Right to objection
• Right to data portability

Requests must be submitted to the contact information listed in Section 1. Proof of identity may be required.

9. Security Measures
Horizcience S.L. applies appropriate technical and organizational measures to ensure the confidentiality, integrity, and availability of personal data, preventing unauthorized access, alteration, or loss.

10. Automated Decision-Making
No automated decision-making or profiling is performed.

11. Cookies and Website Data
If the website uses cookies or similar technologies, information will be provided through a dedicated Cookie Notice. Where required, consent will be obtained before cookies are stored on the user’s device.

12. Updates to this Privacy Policy
This Privacy Policy may be updated when necessary to reflect legal, technical, or operational changes. Any updates will be published on the official congress website.